OpenOffice.org 3 Writer GuideThis PDF is designed to be read onscreen, two pages at a time. If you want to print a copy, your PDF viewer should have a
What is Writer?Writer is the word processor component of OpenOffice.org (OOo). In addition to the usual features of a word processor (spelling check,
Figure 87: Inserting a comment during change recordingTo move from one marked change to the next, use the arrow buttons. If no comment has been record
Figure 88: The List tab of the Accept or Reject Changes dialog boxTo show only the changes of certain people or only the changes on specific days or v
Merging modified documentsThe processes discussed to this point are effective when you have one reviewer at a time. Sometimes, however, multiple revie
identified by small yellow marks and somewhat difficult to read, notes are now displayed at the side of the page and color-coded according to the user
You can also navigate the notes using the keyboard. Use Ctrl+Alt+Page Down to move to the next note and Ctrl+Alt+Page Up to move to the previous note.
6) Drag the item to where you want to insert the hyperlink in the document. The name of the item is inserted in the document as an active hyperlink.Us
Standard toolbar or select Insert > Hyperlink from the menu bar. To turn existing text into a link, highlight it before opening the Hyperlink dialo
For a New Document type hyperlink, specify whether to edit the newly created document immediately or just create it (Edit later) and the type of docum
Switching between insert and overwrite modeWith the keyboard, press Insert to toggle between overwrite mode and insert mode. In insert mode, any text
Chapter 4 Formatting PagesUsing Page Styles, Tables, Frames, Columns, and Sections
Starting from the system menuThe most common way to start Writer is by using the system menu, the standard menu from which most applications are star
IntroductionWriter provides several ways for you to control page layouts:• Page styles• Columns• Frames• Tables• SectionsThis chapter describes these
Use page styles (with two columns) for an index or other document with two columns of text where the text continues from the left-hand column to the r
Setting up basic page layout using stylesIn Writer, page styles define the basic layout of all pages, including page size, margins, the placement of h
Figure 92: Inserting a manual page breakDefining a different first page for a documentMany documents, such as letters and reports, have a first page t
Figure 94: Flow of page stylesTo set up this sequence:1) Open the Styles and Formatting window. (Do one of the following: click the Styles and Formatt
6) Click OK to save the changes.NoteYou can override the Next Style property by manually inserting a page break and specifying a page style or by star
5) Change the margins so that they correspond with the margins of the portrait page. That is, the portrait top margin becomes the landscape left margi
Figure 98: Specifying a page break before a paragraphFigure 99: Specifying a page break before a tableTipIf you need the headers or footers on the lan
To change margins using the rulers:1) The shaded sections of the rulers are the margins (see Figure100). Put the mouse cursor over the line between th
(described in “Using sections for page layout” starting on page 132) for pages or parts of pages with different numbers of columns.To define the numbe
Using the Quickstarter under WindowsThe Quickstarter is an icon that is placed in the Windows system tray during system startup. It indicates that Ope
Specifying the number of columnsIf you prefer to create a customized column layout, you must specify the number of columns that you want. Enter the de
Changing the number of columns for existing textYou might want some parts of a page to have one column and other parts of the page to have two or more
Distributing text across columnsAs you add text to the section, you will see that the text flows from one column to the next. You can distribute text
frames looks reasonably good in most cases but is rarely the best choice.One of the most visually effective ways to position a frame is to align its l
Figure 103: Using an icon on the Insert toolbar to create a frameWhen you release the mouse button, a box appears where the cursor is located in the d
These resizing actions distort the proportions of the frame. Holding down the Shift key while dragging one of the handles makes the frame keep the sam
Figure 105: Removing the border from a frameAnchoring a frameUsing the Frame dialog box (or by right-clicking and pointing to Anchor), you can anchor
a sentence. It is also the best method for anchoring a graphic to an empty paragraph so it does not move around the page in unexpected ways.Linking fr
Figure 107: Options page of the Frame dialog boxOn the Hyperlink page (Figure 108), you can specify the file for the hyperlink to open. This file can
Using tables for page layoutWriter’s tables can serve several purposes, such as holding data as you might see it in a spreadsheet, lining up material,
Reactivating the QuickstarterIf the Quickstarter has been disabled, you can reactivate it by selecting the Load OpenOffice.org during system start-up
Figure 110: Defining a two-column borderless table with no header3) Position the cursor over the central dividing line in the table. The cursor turns
Figure 112: Defining the space above and below a tableTipTo check the top and bottom spacing for ordinary paragraphs:Position the cursor in a paragrap
TipIf you use this table format often, you may want to save it as AutoText, as described in Chapter 3 (Working with Text). Select the table (not just
Using the Section pageUse the Section page (Figure 114) to set the attributes of the current section.Figure 114: Inserting a section using the Insert
Figure 115: Linking sections2) Click the (...) button to the right of the File name field. The Insert dialog box opens.3) Find and select the document
3) Click OK. The Enter Password dialog box closes. Anyone who tries to edit the section’s attributes or format will be prompted to enter the password.
NoteHiding text is not a secure way to stop someone else reading it. It will stop the casual reader but will not prevent someone who actively wants to
To number the current section’s footnotes separately from the other footnotes in the document, follow these steps:1) In the Footnotes area, make sure
Figure 121: Numbering footnotes for sectionsCustomizing endnotesIf you want the current section’s endnotes to appear at the end of the section rather
Editing and deleting sectionsYou can edit a section’s attributes and formatting, and you can also delete sections.Selecting a sectionTo select the sec
Option Description-helpGet a complete list of options.-nologoDo not show the startup screen.-show <odp-file>Start presentation immediately.-view
Deleting sectionsTo delete the current section, click the Remove button.NoteWriter will not prompt you to confirm the delete! To undo a delete, click
Updating linksYou can have Writer update linked sections automatically, and you can also update links manually.Updating links automaticallyThe default
5) To close the Edit Links dialog box, click Close.Figure 125: Edit Links dialog boxCreating headers and footersHeaders are portions of a document tha
Figure 126: Inserting headers and footersDepending on which option you choose, an area will appear at the top or bottom of the page (Figure 127). In t
4) Select Insert > Fields > Title. The title should appear on a gray background (which does not show when printed and can be turned off).5) To c
to appear. Measure the width and length of the space the footer will occupy (to match footers on portrait pages). See Figure 128.Figure 128: Measuring
Figure 129: Rotating the footer text 270 degrees counterclockwise6) With the text still selected, choose Insert > Frame. In the Frame dialog box, c
Figure 131: Specifying the border position, line width, and spacing to contents8) Click OK to save these settings. The footer should now appear in the
NoteFor a full introduction to fields, see Chapter 14 (Working with Fields).Preliminaries: Inserting a headerFor the purpose of this example, we will
Combining header text and page numberThere are a lot of interesting variations that you can apply without further knowledge of page styles. Here are s
MenusThe Menu bar is located across the top of the Writer window, just below the Title bar. When you choose one of the menus, a submenu drops down to
On the Page page of the Page Style dialog box, in the Layout settings section (Figure 134), select i, ii, iii, ... from the Format drop-down list.Figu
6) The Page number field is now active. Type the page number you want to start with. Click OK to close the Paragraph dialog box.Numbering pages by cha
c) Type a hyphen or other punctuation between the chapter number and the page number.For more information, see “Choosing paragraph styles for outline
4) In the Type drop-down list, select Page.5) In the Position drop-down list, select Before or After to position where you want to insert the page bre
3) Add a header to Preface and insert the Page Number field. Make the page numbers display as Roman numerals (i, ii, iii, iv, …):a) Open the page styl
Figure 139. Set the new page number to 1 and the page style to Default.NoteYou cannot assign an odd page number to a left page or an even page number
Solving the page count problemSuppose you know exactly how many pages are not to be included in the page count. (You want one page to be excluded in t
To insert a cross-reference to the last page in the header or footer where you want to refer to the total number of pages:1) Position the cursor at th
Numbering portrait and landscape pagesTo create page numbers on portrait and landscape pages in the same place and orientation:1) Refer to “Portrait h
Chapter 5 Printing, Exporting, Faxing, and E-Mailing
Displaying or hiding toolbarsTo display or hide toolbars, choose View > Toolbars, then click on the name of a toolbar in the list. An active toolba
IntroductionGeneral information about printing and faxing documents from OOo is provided in the Getting Started guide. This chapter describes some ite
what paper size to print on. The properties available depend on the selected printer; consult the printer’s documentation for details.• What pages to
–Brochure—the results of this selection are discussed in “Printing a brochure” on page 164.• In the Notes section, you can choose whether to print any
2) Click Properties to open the properties dialog box for the printer. The available choices vary from one printer to another, but you should find an
3) To print the document in this page view, click the Print page view icon to open the Print dialog box (Figure 144). Choose your options and click
5) Click Options again. In the Pages section of the Printer Options dialog box, choose Brochure and Left page. Click OK twice to print the second side
3) On the Format page (Figure 150), verify or edit the positioning of the addressee and the sender information. The preview area on the lower right sh
Figure 151. Choosing printer options for an envelope6) When you have finished formatting and are ready to print, click either the New Doc or Insert bu
to choose the required information, as described in Chapter 11 (Using Mail Merge).Figure 152. Labels dialog box, Labels page3) Select the label stock
4) On the Format page (Figure 153), choose the pitch, sizes, margins, columns and rows for user-defined labels, or just verify with a brand of label s
Moving toolbarsTo move a docked toolbar, place the mouse pointer over the toolbar handle, hold down the left mouse button, drag the toolbar to the new
Sending a fax through the Print dialog box1) Open the Print dialog box (Figure 144) by choosing File > Print and select the fax driver in the Name
Figure 156: Customizing a toolbar5) On the Add Commands dialog box (Figure 157), select Documents in the Category list, then select Send Default Fax i
Exporting to PDFOpenOffice.org can export documents to PDF (Portable Document Format). This industry-standard file format for file viewing is ideal fo
Figure 158: General page of PDF Options dialog box Images section• Lossless compression: Images are stored without any loss of quality. Tends to make
NoteEPS images with embedded previews are exported only as previews. EPS images without embedded previews are exported as empty placeholders.General s
Figure 159: Initial View page of PDF Options dialog boxUser Interface page of PDF Options dialog boxOn the User Interface page (Figure 160), you can c
Figure 160: User Interface page of PDF Options dialog boxUser interface options section• Hide menubar. Causes the PDF viewer to hide the menu bar.• Hi
Export bookmarks as named destinationsIf you have defined Writer bookmarks, this option exports them as “named destinations” to which Web pages and PD
Figure 162: Security page of PDF Options dialog boxFigure 163 shows the pop-up dialog box displayed when you click the Set open password button on the
Exporting to other formatsOOo uses the term “export” for some file operations involving a change of file type. If you cannot find what you want under
To dock a window, do one of the following:• Click on the title bar of the floating window and drag it to the side until you see the outline of a box a
• Create the document in Writer without using the Wizard, then use the Wizard to send it. This method is described here.To use the Mail Merge Wizard t
Figure 166: Selecting an address list4) Back on the Select address list page, click Next. On the Create salutation page (Figure 167), deselect the che
7) Type a subject for your email and click Send documents. OOo sends the e-mails.Figure 168: Sending a document as an email messageDigital signing of
Whenever someone changes something in the document, this change breaks the digital signature.On Windows operating systems, the Windows features of val
Chapter 6 Introduction to StylesParagraph, Page, Character, and List Styles
What are styles?Most people are used to writing documents according to physical attributes. For example, you might specify the font family, font size,
Style categoriesOOo Writer has five style categories:•Paragraph styles affect entire paragraphs represented with those styles.•Character styles affect
To open the Styles and Formatting window, do any one of the following:• Click on the icon located at the left-hand end of the formatting toolbar.• S
5) To quit the Fill Format mode, click the icon again or press the Esc key.CautionWhen this mode is active, a right-click anywhere in the document und
Figure 170: Dialog to name a new style from selectionUpdate Style (from a selection)Let’s use paragraph styles as an example.1) Create a new paragraph
Right-click (context) menusYou can quickly access many menu functions by right-clicking on a paragraph, graphic, or other object. A context menu will
Load Styles (from a template or document)The last option in the New Style from Selection icon is used to copy styles into the current document by load
purpose styles only (such as those styles used in writing this user guide), select instead Custom Styles. The Hierarchical Styles view is most useful
When a paragraph style is in use in a document, the style name appears on the Apply Style menu (Figure 173) near the left end of the formatting bar, t
Figure 174: Click on the Styles and Formatting icon to bring up the windowDouble-click the Heading 1 entry of Styles and Formatting (Figure175). This
2) Keeping the cursor on the same paragraph, select Heading 1 in the Apply Styles list.The text acquires the properties of the Heading 1 style. If the
Unset/undo character stylesSometimes, you will want to remove the formatting from a block of text. You must resist the temptation to do this manually.
The right-click menu also has items for anchoring and arrangement, as well as for wrap and alignment (Figure 176).Figure 176: A frame’s right-click me
Another very useful mechanism to change the page style is to insert a manual page break and specify the style of the subsequent page. The idea is simp
3) Under Type, choose Page break and under Style, select New Chapter.Figure 179 illustrates the flow of page styles when using page breaks.Figure 179:
If you need your list to have specific paragraph-style properties, you should embed the list style into paragraph styles, as explained in Chapter 7. Y
CopyrightThis document is Copyright © 2005–2008 by its contributors as listed in the section titled Authors. You may distribute it and/or modify it un
Page styleShows the style of the current page. To change the page style, right-click on this field. A list of page styles pops up; choose a different
Modifying stylesWriter provides several predefined styles, but you may find that they do not fit in one way or another your preferences. You can build
instances of such style in your document are now modified to your liking.Figure 181: Example of the Paragraph Style dialog boxExamples: Modifying para
Figure 182: Headings 1–3 with default stylesSuppose you decide to make some changes to these styles, namely:•Heading 1 should be centered.•Heading 3 s
Figure 184: Center Heading 1Figure 185: The text Title, which is formatted as a centered Heading 1 styleIndent Heading 3On the Styles and Formatting w
The result should resemble Figure 187.Figure 187: The text formatted as Heading 3 style is now indentedUsing AutoUpdateOn the Organizer page of the Pa
Creating custom paragraph styles: examplesYou have seen that the Styles and Formatting window provides several predefined styles, such as Heading 1 an
This opens the Paragraph Style dialog box, with the Organizer page selected. To create a custom style, you have to understand and configure the top th
Creating the PoemHeading styleCreate a new PoemHeading style. Use the same procedure as before, with these changes:•Next Style: Select Poem, not PoemH
Figure 192: Sample poemIndent PoemFirst, set the Poem style to left alignment:1) In the Styles and Formatting window, select Poem and right-click and
Figure 193: Final result, using three custom stylesCopying and moving stylesStyles are part of the document properties, therefore changes made to a st
View layoutClick the appropriate icon to change between single page, side-by-side, and book layout views (Figure 10). You can edit the document in any
Figure 194: Choosing to copy styles from a document, not a template3) To load styles from a file, click the File button. When you return to this windo
CautionIf you do not hold down the Control key when dragging, the style will be moved from one list to the other. The style will be deleted from the l
Assigning styles to shortcut keysYou can configure shortcut keys to quickly assign styles in your document. Some shortcuts are predefined, such as Ctr
To use custom styles in place of one or more of the default heading styles:1) Click Tools > Outline Numbering to open the Outline Numbering dialog
Figure 199: The numbering scheme to be set up.Use the Numbering page of the Outline Numbering dialog box to define the numbering scheme and its appear
Figure 201: Specifying numbering of Level 1 headings.2) In the Level list, choose 2. In the Number list, choose 1, 2, 3, ... The Show sublevels list
Figure 204: Results of numbering choices for headingsSetting up the indentation of headingsWhether or not the headings are numbered, you may want to c
entire heading but does not affect the way long headings wrap around (see Figure 207).Figure 206: Indenting Level 2 headingsFigure 207: Result of chan
Figure 209: Result of changing Indent at value3) In the Level list, choose 3. Change the values for Numbering followed by... at, Aligned at, and Inden
Figure 212: Indenting Level 2 headings Figure 213: Changing the Width of numbering value to wrap long headingsFigure 214: Indenting Level 3 headingsCh
You can also choose View > Zoom from the menu bar to display the Zoom & View Layout dialog box (see Figure 11), where you can set the same opti
Chapter 7 Working with Styles
IntroductionChapter 6 (Introduction to Styles) described the basics on how to use, apply, and manage styles. This chapter gives a more detailed descri
most of the options. The dialog box used to create a new style and to modify an existing one is exactly the same.TipAn exception to the above rule is
CautionIf you are in the habit of manually overriding styles in your document, be sure that AutoUpdate is not enabled, or you will suddenly find whole
Linking styles is a very powerful method to create “families” of styles and allows you to change their properties simultaneously. For example, if you
Figure 218: Select the heading font.Now, the fonts of all the heading styles (Heading 1 through Heading 10) have been changed in a single operation. F
Figure 220: Pages of the Paragraph Style dialog boxSettings on the Indents & Spacing pageIn the Indents & Spacing page, shown in Figure 221, y
• First line: enter in this box the offset (either positive or negative) of the first line of the paragraph relative to the paragraph area. A positive
The last parameter that can be set in this page is Register-true. Refer to “General settings for the page style” on page 246 for information on how to
•Characters at line begin: controls the minimum number of characters that can be placed at the beginning of a new line following a hyphen.•Maximum num
Figure 12. The Navigator Table 1: Function of icons in the NavigatorNot active in ordinary documents. In a master document, switches between the maste
Figure 224: Setting a paragraph style to always start on a new pageNoteIf you want the first page of a new chapter to always start on a right (recto)
Font options for the paragraph styleThree pages of the Paragraph Style dialog box are dedicated to settings controlling the appearance of the font, na
Selecting a language for a paragraph styleThe language you select for a document (on Tools > Options > Language Settings > Languages) determi
Figure 227: The position page of the Paragraph Style (default options)The second section of the Position page controls the rotation of the paragraph a
Example: Rotating the text in a paragraph styleAs an example, we will apply rotated table headings to a pre-existing table.1) Create a new paragraph s
TipIf you need to use tabs, and you will be sending a document to other people, do not use the default tab stops. If the recipients of the document ha
Using the Numbering pageUse the Numbering page if you want to number the paragraph. This page should be used in combination with list styles when you
highlighting, borders are also often used to separate header and footer areas from the main text area (such as in this guide) as well as decorative el
The only trouble with single-style outlining is that all levels look the same. That is where a conditional paragraph style comes in handy. Assign the
2) Select all the paragraph properties for the style. Do not click OK!3) Click the Condition tab.4) Select the Conditional Style option.5) Select the
Moving quickly through a documentThe Navigator provides several convenient ways to move around a document and find items in it:• To jump to a specific
Why use character styles?Beginning Writer users often wonder, “Why use character styles?” or “How is this different from clicking the bold icon to cha
• Use the Font page to determine the font, typeface, and size for your character style. As with paragraph styles, you can specify the size as a percen
• Realize that clicking the Bold icon in the toolbar is not easier than double-clicking on a character style that is preset for bolding the font typef
is inserted. As with other styles, the most efficient way to format frames is in the Styles and Formatting window.Planning the stylesIf you are using
Style Comments and UseWatermark The default style for a watermark, a graphic placed as the background to a body of text. The default is a Through wrap
Working with page stylesPage styles are to pages what paragraph styles are to paragraphs. Just as paragraph styles can define paragraph properties (fo
Setting up a title pageConsider a common scenario: you want the document to have a title page that is different from the rest of the document:• It sho
Figure 236: The Page page for the Page Style dialog boxIn the Layout settings field, you can specify the desired Page layout among the four available
Background and Border pagesUse the Background page to apply a background or the Border page to draw a border around text area of the page. You can cho
where you can enter the desired number of columns if you need to create a customized one.After you select more than one column, the Width and Spacing
Figure 14: Navigation toolbarThe Navigation toolbar (Figure 14) shows icons for all the object types shown in the Navigator, plus some extras (for exa
Page Style Desired effect Property: settingDefault Mirrored marginsPage > Page layout: MirroredHeader with page number on the top outside of the pa
Figure 239: Specifying the next style after the first page of a chapterFigure 240: Setting page margins and layout for the Right Page style6) On the S
Figure 241: Setting page margins and layout for the Default page style2) On the Header page of the Page Style: Default dialog box (Figure242), select
Figure 243: Setting a paragraph style to start on a page of a selected styleStep 4. Start a new chapter.Apply the Heading 1 paragraph style to the fir
3) On a right page, put the cursor in the header, press the Tab key, insert a Chapter reference, press Tab again, and insert a page number field.4) If
while in this section we follow a more general approach so that the list can fully suit your needs.Creating a new list styleThe dialog box to create a
Figure 245: Position settings for a List styleFor each individual level, you can adjust the following settings. It is generally easier to adjust the s
TipIn normal circumstances, setting the Numbering followed by distance to be equal to the Indent at distance works well. See Figure 248 on page 262 fo
• Numbering alignment: select in the drop-down menu how the numbering (including any text before or after) should be aligned.TipTo fully appreciate ho
• Relative size: specify the size of the number relative to the size of the characters in the paragraph of the list.• Start at: enter the first value
To increase the outline level of only the selected heading, but not its associated subheadings, hold down Control, and then click the icon.Figure 15.
paragraph also be in this style, until you choose a different style).f) In Linked with, choose None.g) Leave Custom Styles, in the Category field.4) S
Modify the options of the Options page as follows:1) In the Level box, choose 1.2) In the Numbering list, choose 1, 2, 3, ...3) Leave the Before and
If you have more than one list in a document, the second and subsequent lists with the same style continue their numbering from the previous list. To
Chapter 8 Working with Graphics
Graphics in WriterWhen you create a text document using OpenOffice.org (OOo) Writer, you may need to include some graphic illustrations. Graphics are
2) On the main menu, select Insert > Picture > From File. This displays the dialog box shown in Figure 249.3) Navigate to the file to be inserte
• Disadvantage – If you send the document to someone else, or move it to a different computer, you must also send the image files, or the receiver wil
NoteGoing the other way, from embedded to linked, is not so easy—you must delete and reinsert each image, one at a time, selecting the Link option whe
ScannerIf a scanner is connected to your computer, OOo can call the scanning application and insert the scanned item into the Writer document page as
Modifying an imageWhen you insert a new image, you may need to modify it to make it more suitable for fitting into the document. The placement of the
Insert As CopyInserts a copy of the selected item where you drag and drop in the current document. You cannot drag and drop copies of graphics, OLE ob
Note: Graphics mode (3) can be Default, Grayscale, Black/White, or Watermark.Figure 253. Picture toolbar plus tear-off Graphic Filter toolbar and floa
Table 5: Graphic filters and their effectsIcon Name EffectInvertInverts the color values of a color image or the brightness values of a grayscale imag
Using the formatting toolbar and picture dialogWhen an image is selected, you can customize some aspects of its appearance using the tools available o
(for negative cropping values), or distortion of the image so that the image size remains constant.• Left, Right, Top, and Bottom: the function of the
Figure 256 shows three examples of an image inserted into a document and resized.Figure 256. Three examples of resized images, plus the original imag
resizing, select the Keep ratio option. As for the Crop page, clicking on the Original Size button restores the original image size.Rotating a picture
• Borders: use this page to create borders around the picture. The Borders dialog box is the same as the one used for defining table or paragraph bord
In general, if you need to create complex drawings, it is recommended to use OpenOffice.org Draw, which includes many more features such as layers, st
Set or change properties for drawing objectsTo set the properties for a drawing object before you draw it:1) On the Drawing toolbar (Figure 257), clic
For more sophisticated control of the size of the object, select Format > Object > Position and Size from the menu bar. Use the Position and Siz
Once you do have templates on your system, you can create new documents based on them by using File > New > Templates and Documents. This opens
•Text wrapping refers to the relation of graphics to surrounding text, which may wrap around the graphic on one or both sides, be overprinted behind o
Figure 260: The Arrange menu• Bring to Front: draws the graphic on top of any other graphics or text.• Bring Forward: brings the object one level up i
To ParagraphThe graphic is associated with a paragraph and moves with the paragraph. It may be placed in the margin or another location. This method i
Figure 261: Fine tuning the alignment with the Picture dialog boxWrapping text around graphicsThe Wrap setting determines the relation between the tex
In BackgroundSimilar to Wrap Through, but the image is placed below the text so there may be no need to change the transparency to make the text visib
Figure 262: The advanced wrap format options dialog box (shown for an image)ContourWraps the text around a custom contour rather than around the edge
Figure 263: The Contour Editor in actionWhen you are done, click on the Apply button to save the contour. If you are not satisfied with the result, yo
2) Align the image so that the left margin of the image is in line with the paragraph indentation. This can be done with the mouse or using the advanc
The example of Figure 265 has been built following the steps below, which you can use to practice:1) Create some text (a very quick way to do that is
Example 3: Wrap Through and In BackgroundThis example shows how to use an image as a watermark by wrapping it through the text and adjusting the trans
In the Open dialog box, you can reduce the list of files by selecting the type of file you are looking for. For example, if you choose Text documents
Adding captions to graphicsYou can add captions to graphics in three ways: automatically, by using the Caption dialog box, or manually.Adding captions
TipA common sequence name—Figure—is not one of the names provided: <None>, Drawing, Illustration, Table, and Text. If you want the name “Figure”
TipIn the Category box, you can type any name you want, for example, Figure. OOo will create a numbering sequence using that name.Illustration 1. An e
Place the graphic and its caption in separate paragraphsInsert the graphic and anchor it to its paragraph as a character. Press Enter to create a new
2) Select the theme where you want to add images, or you can create a new theme. Note that you can add images only to “My Theme” or to any other theme
6) Click the Select button to start the search. A list of graphic files is then displayed in the window. You can use the File type filter again to fur
Table 6. Graphic file types supported by OpenOffice.org WriterFile extension File typeBMP Windows BitmapDXF AutoCAD Drawing Interchange (Exchange) For
Chapter 9 Working with Tables
IntroductionTables are a useful way to organize and present large amounts of information, for example:• Technical, financial, or statistical reports.•
Figure 270: Inserting a new table using the Insert Table dialog boxHere you can specify the properties for the new table.Under Name, you can enter a d
ContentsChapter 1 Introducing Writer...9What is Writer?...
saved password protected. If the passwords do not match, you receive the prompt to enter the password again.NotePasswords must contain a minimum of 5
• Border — Surrounds each cell of the table with a border. This border can be modified or deleted later.The AutoFormat button opens a dialog from wher
creates a table like this:NoteThis function can be disabled or enabled in Tools > AutoCorrect. On the Options tab, deselect or select Create table.
In this case, the separator between elements is a semicolon. By selecting the text and applying the conversion, we obtain the following result.Row 1 C
Resizing and positioning the tableUsing the default settings, any newly created table will occupy the entire width of the text area; this is sometime
Selecting an alignment option other than Automatic activates the Width field in the Properties section, where you can enter the desired size of the ta
Figure 274: Table Format dialog box: Columns pageRight-click on the table and select Table from the pop-up menu or select Table > Table Properties
It is also possible to resize a table using only the keyboard. This is on occasions easier than using the mouse.1) Place the cursor on the cell whose
You can also quickly insert a row or a column using only the keyboard: 1) Place the cursor in the row or column next to the row or column you want to
Borders have three components: where they go, what they look like, and how much space is left around them.•Line arrangement specifies where the borde
by a pair of black arrows in the User-defined map on the left hand side of the dialog box.•Spacing to contents specifies how much space to leave betwe
Figure 17. Saving a file in Microsoft Word formatGetting helpWriter provides several forms of help. In addition to a full Help file (reached by pressi
4) In the For section, chose whether to apply the settings to cell, row, or table.• If you choose Cell, changes apply only to the selected cells, or t
l) You can use the Link option to link the graphic file. If it is linked, changes to the graphic (for example, if you edit it in a different software
NoteTurning boundaries off does not hide the borders that the table may have.TipYou can also turn table boundaries on and off through Tools > Optio
• Use the Keep with next paragraph option to keep the table and an immediately following paragraph together if you insert a page break.• Use the Repea
NoteA table heading row can not span two pages, but any other row can. A one-row table (often used for page layout purposes), if set up with the defau
TipYou will notice that OOo displays the formatting code for the category and format selected in Format Code section at the bottom of the dialog box.
The cursor keys move to the next cell only if there is no text in the way. For example, pressing the right cursor key will move the cursor to the righ
the third column from the left and fourth row from the top. When the cursor is in a cell, this cell reference is displayed on the status bar.TipBasic
TipTo display the list of the mathematical functions that you can use in a table:1) Display the Formula toolbar by pressing F2 or by selecting a blank
To add a caption to a table:1) Place the cursor in the table.2) Right-click and select Caption from the pop-up menu. Alternatively, the Insert > Ca
If more than one OOo window is open, each window looks like the sample shown on the left in Figure 18. Closing this window leaves the other OOo window
are using outline level paragraph styles on the chapter headings within your document. See Chapter 7 (Working With Styles) for information.By adding
When AutoCaption is enabled for tables, any new tables will be captioned according to your selections in the AutoCaption dialog box; however, you will
consistent looking tables across your document. You can also create your own table formats and save them as another AutoFormat option.To apply an Auto
TipThis technique does not include table and column widths in the table format. To insert a table with predefined full formatting, save it as AutoText
Deleting a tableTo delete a table:1) Click anywhere in the table.2) Select Table > Delete > Table from the main menu.Or:1) Select from the end o
Inserting a paragraph before or after a tableTo insert a paragraph before or after a table, position the cursor in the first or last cell and press Al
1 Table 9 Top 17 Select Column2 Line Style 10 Center (vertical) 18 Select Row3 Line Color (border) 11 Bottom 19 AutoFormat4 Borders 12 Insert Row 20 T
Name DescriptionSplit Cells Opens the Split Cell dialog box where you can define how to split a cell. Refer to Merging and splitting cells on page 307
Chapter 10 Working with Templates
IntroductionA template is a model that you use to create other documents. For example, you can create a template for business reports that has your co
Chapter 2 Setting up WriterChoosing options to suit the way you work
You can then edit and save the new document just as you would any other document.Figure 283. Templates and Documents dialog boxCreating a templateYou
To learn more about template folders, see “Organizing templates” on page 337.6) Click OK to save the new template.Figure 284. Saving a new templateAny
Figure 285: Creating a template using a wizard2) Follow the instructions on the pages of the wizard. This process is slightly different for each type
Figure 286. Template management dialog box2) In the box on the left, double-click the folder containing the template that you want to edit. A list of
Adding templates with Extension ManagerThe Extension Manager provides an easy way to install collections of templates, graphics, macros, or other add-
Setting a default templateIf you create a document by choosing File > New > Text Document from the main menu, Writer creates the document from t
with Styles). If you update styles by loading a new set of styles from a different template (as described in Chapter 7), the document has no associati
Organizing templatesWriter can only use templates that are in OOo template folders. You can, however, create new OOo template folders and use them to
templates contained in that folder appears underneath the folder name.2) Click the template that you want to move and drag it to the desired folder. I
Exporting a templateTo export a template from a template folder to another location:1) In the Template Management dialog box, double-click the folder
Choosing options that affect all of OOoThis section covers some of the settings that apply to all the components of OOo and are particularly important
Chapter 11 Using Mail MergeForm letters, mailing labels, and envelopes
What is mail merge?OpenOffice.org (OOo) Writer provides very useful features to create and print:• Multiple copies of a document to send to a list of
Figure 289: Spreadsheet data sourceRegistering a data sourceFor a data source to be directly accessible from within an OOo document, it must first be
Figure 291: Select type of external address book3) On the next page of the Wizard (Figure 292), click Settings.Figure 292: Starting the Settings part
5) In the next dialog (Figure 294), click Browse and navigate to the spreadsheet that contains the address information. Select the spreadsheet and cli
8) Name the file in the Location field. The default is ...\Addresses.odb; but you may replace Addresses with another name if you wish. You may also ch
You can create a form letter manually, which is the simplest and most comprehensive method and is described here, or you can use the Mail Merge wizard
Figure 298: Dragging fields to the body of the form letter.5) Continue until you have composed the entire document. (See Figure 299 for an example.) A
6) To suppress blank lines:p) Click at the end of the first paragraph to be suppressed and then select Insert > Fields > Other.q) Select the Fun
The document is now ready to be printed.1) Click File > Print and respond with Yes in the message box.Figure 301: Confirmation message for merging
Figure 20. Filling in user dataGeneral optionsIn the Options dialog box, click OpenOffice.org > General. The options available on this page are des
4) If you have not saved the original, prototype form letter document (template) previously, then you should do so now. Having a form letter template
4) Click the dropdown arrow under Database field. Select the first field to be used in the label (in this example, Title). Click the left arrow button
6) Click New Document. You now have a new, single-page document containing a series of frames, one for each label of the selected type and filled with
address field. It has the general form of:![Database.Table.Database field]where the ‘!’ (NOT) character indicates the negative case and the square bra
2) In the Mail Merge dialog (Figure 302), you can choose to print all records or selected records. To select records to be printed, use Ctrl+click to
from the pop-up menu. (Note: If you click on a misspelled word, a different menu appears.)2) Then from the Paragraph Style dialog, you can make change
Figure 306: Envelope formatting dialog.3) The next step is to select the Printer tab (Figure 307), from where you may choose the printer you intend to
Figure 307: Choosing printer options for an envelope5) Select the Envelope tab (Figure 308). Verify, add, or edit the information in the Addressee and
Figure 308: Choosing addressee and sender information for envelopes7) Quite often some of the fields in your address data source will be unused, leadi
lines, you need to replace line breaks with paragraphs as follows.c) Click at the end of the last data source address field in the first line of the l
Help AgentTo turn off the Help Agent (similar to Microsoft’s Office Assistant), deselect this option. To restore the default Help Agent behavior, clic
3) Make your selections and then click OK to print direct to the printer. If you wish to check the envelopes before printing them, see Step 9 of “Crea
Select Use the current document and click Next.Figure 309: Select starting documentStep 2: Select document typeThe wizard can produce letters or, if
Step 3: Insert address blockThis is the most complex step in the wizard. In this step (Figure 311) you will do three things:1) Tell the wizard which d
2) If you have not already created the address list, you may click Create to do so now. This step will allow you to create a CSV (Comma Separated Valu
provided are relatively common, but they might not exactly match your preference. If this is the case, select the address block that is closest to wha
Matching the fieldsFinally, it is time to match the wizard’s fields with the spreadsheet fields, so that items like <Last Name> and “Surname” ma
• The Preview column shows what will be shown for this field from the selected address block, so you can double-check that the match is correct.3) Whe
You can use a different greeting for men and women. To do this, Writer must have some way of knowing whether a person is male or female. In our spread
Step 6: Edit document and insert extra fieldsIn step 6 you have another opportunity to exclude particular recipients from the mail merge, as shown in
To do this:1) Click Edit Document in step 6 of the wizard.2) Select Insert > Fields > Other. The Fields dialog opens.Figure 320: Insert mail mer
View optionsThe choices of View options affect the way the document window looks and behaves.In the Options dialog box, click OpenOffice.org > View
Step 7: Personalize documentsIn step 7, OOo creates all your letters, one per recipient.Clicking the Edit individual Document button here is similar t
Step 8: Save, print or sendYou have now completed the mail merge process. The last step is to do something with it. In step 8, you can save the origin
Figure 323: Saving a merged documentFigure 324: Printing the merged document372 OpenOffice.org 3 Writer Guide
Chapter 12 Tables of Contents, Indexes, and Bibliographies
IntroductionThis chapter describes how to create and maintain a table of contents, an index, and a bibliography for a text document using OpenOffice.o
Figure 325: Headings exampleFigure 326: Table of contents exampleIf you add or delete text (so that headings move to different pages) or you add, dele
TipYou can customize an existing table of contents at any time. Right-click anywhere in it and select Edit Index/Table from the pop-up menu. Continue
You can display a preview box, located on the left-hand side of each tab, to show as you work how the table of contents will look. (If you do not see
Creating a table of contents from an outlineThis selection creates the table of contents using outline levels; that is, paragraphs formatted with one
Creating from additional stylesWriter automatically assigns to the table of contents all paragraphs formatted with the default heading styles (Heading
User Interface – Use system font for user interfaceIf you prefer to use the system font (the default font for your computer and operating system) inst
Using the Entries pageUse the Entries page, pictured in Figure 330, to define and format the entries in the table of contents. For each outline level,
NoteIf the chapter number defined for your document includes the word “Chapter” before the number itself, then the E# field in the table of contents w
4) Click the Hyperlink button again. An LE button, representing the end of the hyperlink, appears on the Structure line.Figure 331 represents the comp
Applying changes to all outline levelsTo apply the displayed structure and formatting to all outline levels, click the All button.Tab position relativ
3) Click the < button to apply the selected paragraph style to the selected outline level.The styles of the level appears in the square brackets in
Adding multiple columnsTo display the table of contents in more than one column:1) Either enter the number of columns desired in the box labeled Colum
Adding colorTo add color to the background of the table of contents, select from the color grid.NoteEven though the table of contents may have a shade
5) In the Type area of the Background tab, choose how you want the background graphic to appear:• To position the graphic in a specific location, sele
Editing a table of contentsTo edit an existing table of contents:1) Click anywhere in the table of contents and then right-click.TipIf you cannot clic
Updating a table of contentsWriter does not update the table of contents automatically, so after any changes to the headings, you must update it manua
and shades by varying the pattern of color pixels. Varying the patterns of black and white dots, for instance, produces different shades of gray.NoteI
Adding index entriesBefore you can create an index, you must create some index entries.1) Either highlight the word or phrase to add to the index or p
TipYou can also open the Insert Index Entry dialog box by clicking the Entry icon on the Insert toolbar, as shown in Figure 339.Figure 339. Entry icon
•1st key – An index key is an index entry that has no associated page number and has several subentries that do have page numbers. Keys are useful way
Figure 340. Index/Table page of Insert Index/Table dialog boxThe preview box, located on the left-hand side of the dialog box, shows as you work how t
3) From the drop-down list in the Create index/table area, select Entire document. You can also choose to create an index for just the current chapter
Figure 341. Entries page for creating an alphabetical indexEach button on the Structure line represents one element:• The E button represents the entr
Deleting elementsTo delete an element from the Structure line, click the button that represents that element and then press the Delete key on your key
• Key separated by commas. Arranges the entries in the index on the same line but separated by commas.• Tab position relative to Paragraph Style inden
4) Make the necessary modifications or additions to the index entries and, when finished, click OK.Figure 342. Viewing and editing index entriesOther
Figure 343. Creating other types of indexesBibliographiesA bibliography is useful for displaying references used throughout a document. These referenc
Checking spelling...89Using language tools...
Print optionsSet the print options to suit your default printer and your most common printing method.In the Options dialog box, click OpenOffice.org &
Select Tools > Bibliography Database. A window similar to that in Figure 344 is shown.Figure 344. Bibliography Database main windowYou can use the
Filtering recordsTo set up a filter for specific records within the bibliographic database, select Tools > Filter from the Bibliographic Database m
Figure 347: Choosing a different data source for the bibliographic databaseChanging field detailsYou can make changes to the bibliography database (fo
Figure 349. Main window for working with databases4) If Tables (under the Database view) is not selected, select it now. 5) Right-click on the biblio
Figure 350. Modify table properties windowAdding entries to the databaseTo add entries to the database:1) You can add records directly into the databa
Maintaining entries in the databaseTo maintain entries in the database, use the Bibliography Database window as in the previous section. Click on the
4) Select the reference from the Short name dropdown list near the bottom of the dialog box. The Author and Title of the selected reference are shown
Using the Index/Table pageThe basic settings are selected on this page.1) To give the bibliography a title, enter it in the Title field. (A title is n
Figure 353. Entries page for bibliographiesUsing the Styles, Columns and Background pagesRefer to “Using the Styles page” on page 383, “Using the Colu
Figure 354: Modify a numbering style2) On the Numbering Style dialog, go to the Options page. In our example we want to have the numbers enclosed in s
Path optionsYou can change the location of files associated with, or used by, OpenOffice.org to suit your working situation. In a Windows system, for
Figure 356: Setting the spacing between the margin and the text4) Click OK to save these settings and close the Numbering Style dialog. Return to the
Figure 358: Result of settings for Bibliography 1 paragraph styleUpdating and editing an existing bibliographyTo modify the display of bibliography en
Chapter 13 Working with Master Documents
Why use a master document?Master documents are typically used for producing long documents such as a book, a thesis, or a long report. A master docume
Using the NavigatorThe Navigator is a very useful tool that helps you move quickly to specific parts of your document. It also provides information ab
Creating a master documentThe three most common scenarios for creating a master document depend on the current state of your document:• You have one e
Combining several documents into a master documentThis method works best when all of the documents were created from the same template, but you can al
2) Use the Navigator to insert new documents or existing files into the master document, as described in “Step 5. Insert thesubdocuments into the mast
Step 1. Plan the projectAlthough you can make changes at most steps in this process, the more you can plan before you start, the less work you will ha
Step 3. Create the master document and subdocuments from the same templateIf you are starting a new project, create the master document and all the su
Color optionsOn the OpenOffice.org – Colors page (Figure 26), you can specify colors to use in OOo documents. You can select a color from a color tabl
Create a subdocument in the same way as you create any ordinary document:1) Open a blank document based on the project template (very important) by cl
Figure 360: Inserting a page break between the title page and the copyright page3) Type the contents of the copyright page (or leave placeholders). In
Step 5. Insert the subdocuments into the master documentAt last we are ready to add the subdocuments.TipSubdocuments are inserted into a master docume
highlighted. Repeat with Chapter 1, Chapter 2, and so on until all the subdocuments have been added to the list. The Navigator will now look something
TipYou can define your Heading 1 paragraph style to start on a new page, and thus avoid inserting manual page breaks between chapters, but this causes
there is a blank paragraph in the text area between the two sections (the Preface and Chapter 1), as shown in Figure 367.Click on this blank paragraph
If you have included index entries in your subdocuments, put the insertion point on the page in the last text section where the index is to go and cre
The process to create cross-references between subdocuments is tedious, but it works.Preparing items as targets for cross-referencingBefore you can in
Setting references1) Click Insert > Cross reference.2) On the References tab of the Fields dialog box (Figure 370), click Set Reference in the Type
Figure 371: Selecting a subdocument in the Navigator2) In the subdocument, place the cursor where you want the cross-reference to appear. Click Insert
5) In the bottom section of the page, you can change the typeface and size of the font used to display source code such as HTML and Basic (in macros).
4) In the Name field in the lower right hand column, type the name of the reference you set in the subdocument you are referring to. In our example, t
Creating one file from a master document and its subdocumentsMaster documents are .odm files containing linked subdocuments, which are in .odt format.
Figure 377: Breaking links to include files in one document6) After breaking the links, you may wish to also remove some or all of the sections. To do
paragraph of the previous chapter. The example did not include a cross-reference to the chapter name and number in the header of the first page, so it
accordingly. Therefore, this adjustment is best made at the end of the project.Here is how to do it.1) In the master document itself—not in the subdoc
The solution1) Remove the landscape pages from the subdocument and put them in a separate document. Note that if the landscape pages are in the middle
The solutionTo avoid this problem but keep pictures positioned precisely on a particular page, anchor the pictures as follows:1) Right-click on the pi
Chapter 14 Working with Fields
Introduction to fieldsFields are extremely useful features of Writer. They are used for a variety of purposes; for example, data that changes (such as
Using document properties to hold information that changesUse the Properties dialog box for any document to enter information that you might want to r
Security Options and warningsIf you record changes, save multiple versions, or include hidden information or notes in your documents, and you do not w
Figure 382: The User Defined page of the document’s Properties dialog boxUsing other fields to hold information that changesOne way that people use fi
To insert one of these fields, select it in the Type list and then select from the Select and Format lists if choices appear. Finally, click Insert.Fi
TipAlthough these fields are often used to hold information that changes, you can make the content unchangeable by selecting the Fixed content option
Defining your own numbering sequencesYou may want to define your own numbering sequences, for example to use in situations where you do not always wan
open, so you may need to move it out of the way to see the field in the document.5) Hover the mouse pointer over this number field and you will see th
Use AutoText to insert a number range fieldYou certainly do not want to go through all of that every time you want to put in a step number. Instead, c
Figure 388: The Cross-references page of the Fields dialog boxInserting cross-referencesTo insert a cross-reference to a heading, figure, or other ite
caption), Page (to insert the number of the page the figure is on), or Numbering (to insert only the figure number).6) Click Insert.For a full list of
Preparing items as targets for cross-referencingOccasionally you might want to insert a cross-reference to something that is not automatically shown o
box. The text of the item will appear in the Value box in the lower right. In the Name box, type some text by which you can identify this item.4) Clic
Macro securityClick the Macro Security button to open the Macro Security dialog, where you can adjust the security level for executing macros and spec
whether to include these numbers in the field (Chapter number and name).Figure 391: Inserting the current chapter name and number into your document•
• You can add a page count to the footer—for example “Page 9 of 12”. Type the word “Page” and a space in front of the Page field. Type a space, the wo
Figure 392: Defining a number range variable for AppendixesTricks for working with fieldsKeyboard shortcuts for fieldsHere are some handy keyboard sho
Converting fields into textWriter does not provide any easy way to convert field contents into text. To do this, you need to copy the field contents a
Hidden textWith hidden text (a word, phrase, or sentence), you have only two choices: show or hide. If the condition you specify is met, the text is h
Choose or define a variableYou can use the following variables in your condition:• User-defined variables• Predefined OpenOffice.org variables, which
3) Select Set variable in the Type list and Text in the Format list. Type a name for the variable in the Name box, and a value in the Value box. I hav
Apply the condition to the contentNow that you have defined the variable, you can use it in a condition statement. This topic describes some of the po
Hidden textYou might use hidden text for words or short phrases that describe features of Great Product Pro that are not found in the Lite version. Yo
To show hidden paragraphs so you can edit them, do one of the following:• Select View > Hidden Paragraphs from the menu bar, so it is checked (show
• To show or hide items such as text boundaries, select or deselect the items.• To change the default colors for items, click the down-arrow in the Co
To show all the hidden sections so you can edit them, change the value of the variable to something that the conditions will not recognize. In our exa
Figure 397: Changing the value of the variableTipTo turn on automatic updating of fields, click Tools > Options > OpenOffice.org Writer > Gen
Figure 398: Inserting a placeholder fieldBecause the <Logo> field is a graphics placeholder, when you click on the field in the document, the In
To edit an input field, click on it in the document. In the small dialog box that opens, edit the text of the field.Figure 399: Inserting an input fie
Input listAn input list is a text field that displays one item from a list. To insert an input list field into a document:1) Choose Insert > Fields
Figure 402: Choosing an item from an input listTo add, edit, and remove items from this list, and change their order in the list, click the Edit butto
Chapter 15 Using Forms in Writer
IntroductionThis chapter covers the use of forms within Writer documents. Most of the information here also applies to forms in other OpenOffice.org c
Alternatives to using forms in WriterIn OpenOffice.org 3, the Base component provides an alternative way to access a data source. There are a lot of s
Figure 404: The three form design toolbarsDesign ModeWhen creating a form, you will want to check that all the parts of the form work correctly. If de
Figure 32. Choosing Load and Save optionsLoad printer settings with the documentIf this option is not selected, the printer settings that are stored
TipHolding down Shift when creating a form control makes the control square. If you press Shift when resizing an existing control, its proportions are
TipDouble-clicking on a control also brings up the Control Properties dialog box.Using the formTo use the form, leave design mode by clicking the Desi
Form Control toolbar Push ButtonCreates a button that can be linked to a macro. The label is the name that appears on the button. Option ButtonCreate
More Controls toolbar Spin ButtonA spin button allows form users to choose a number by cycling through the numbers. Specify maximum, minimum, default
More Controls toolbarSpecify a Literal Mask to restrict which data is displayed from the data source. Group BoxThe group box control has two different
Form Design toolbar Form NavigatorThe Form Navigator is a nice utility, displaying all the forms and controls in the current document, allowing you to
Form Design toolbar AlignmentThe Alignment button is disabled unless the control is anchored as a character. You can align a control in different ways
Add form controlsThe next step is to add the form controls to the document. We will have four controls:• Name is a text box • Sex is two option button
Figure 407: Document with form controlsConfigure form controlsNo further configuration is required to the Name and Sex fields (though, of course, ther
7) Turn Design Mode off and close the two Controls toolbars.You have now completed the form and your form hopefully looks something like Figure 408.
When a file saved in ODF 1.2 is opened in an earlier version of OpenOffice.org (using ODF 1.0/1.1), some of the advanced features may be lost. Two not
elements to make it look just the way you want. Even better, modifying the form is as simple as editing a document.OpenOffice.org can access numerous
as Writer and Calc. You need to do this if you want to link your forms into it.4) Click Finish and save your new database, giving it a name. Unlike cr
TipSetting up the Primary Key field with Auto Value set to Yes is an important step. If this is not done, the form you create later will be much trick
Figure 412: Using the Database Wizard to connect to an existing database3) Click Next and follow the instructions to select the database to register (
3) Show the Form Controls toolbar (View > Toolbars > Form Controls).4) Click the Design Mode On/Off button to put the document into design mod
Figure 413: Form properties, connecting to a data source4) In the Properties dialog box, click on the Data tab (Figure 406). If you set up the form co
Entering data into a formOnce you have created a form and tied it to a database, you want to use it to enter data into your data source, or modify dat
4) Click Assign and select the macro.Figure 416: Control properties, Events tabFigure 417: Assign action dialog boxMacros can also be assigned to even
Read-only documentsHaving created your form, you want whoever is using it to be able to access the information stored in the database, or complete the
• For a text box, you can set the maximum text length. This is very useful when adding records into a database. Every database text field has a maximu
the StarBasic IDE you will notice that it is all commented), with this option the code is ready to be executed.Microsoft Office Load/Save optionsOn th
Chapter 16 Math ObjectsThe OpenOffice.org Equation Editor
What is Math?Math is OpenOffice.org (OOo)’s component for writing mathematical equations. It is most commonly used as an equation editor for text docu
The equation editor uses a markup language to represent formulas. For example, %beta creates the Greek character beta (). This markup is designed to
TipYou can hide (or unhide) the Selection window with View > Selection.Example 1:5×4For this example we will enter a simple formula:5×4On the Selec
Figure 422. Result of entering 5 and 4 next to the times operatorTipTo keep the equation from updating automatically, select View >AutoUpdate displ
MarkupYou can type the markup directly on the equation editor. For example, you can type 5 times 4 to obtain 5×4. If you know the markup, this can be
NoteA complete table of Greek characters is provided on page 514.Another way to enter Greek characters is by using the catalog window. Go to Tools >
Figure 425. Tooltip indicates the "Relations" button.Step 4: Delete the <?> text and add 3.14159 at the end of the equation. Hence we
Figure 427. Hold down the Control key and double-click on the border of the math editor to turn it into a floating window.Figure 428 shows the result.
Figure 429. Changing the font size for a formula2) Select a larger font size under Base size (top-most entry), as shown in Figure 429.Figure 430. Edit
Exporting to PDF...172Exporting to other formats...
Figure 35. Choosing HTML compatibility optionsFont sizesUse these fields to define the respective font sizes for the HTML <font size=1> to <f
Formula layoutThe most difficult part of using OOoMath comes when writing complicated equations. This section provides some advice about writing compl
Common problem areasHow do I add limits to my sum/integral?The sum and int commands can (optionally) take the parameters from and to. These are used f
OOoMath provides scalable brackets. That is, the brackets grow in size to match the size of their contents. Use the commands left( and right) to make
Now you can double-click on the formula to edit it. For example, here is the Riemann Zeta function:z =∑n=1∞1nz (3)You can reference an equation (“a
Math commands - ReferenceUnary / binary operatorsOperation Command Display+sign +11–sign –1−1+/– sign +–1±1–/+ sign–+1∓1Boolean not neg a¬aAddition +
Relational operatorsOperation Command DisplayIs equal a = ba=bIs not equal a <> ba≠2Approximately a approx 2a≈2Divides a divides ba∣bDoes not di
Set operationsOperation Command DisplayIs in a in Ba ∈BIs not in a notin Ba ∉BOwns A owns bA∋bEmpty set emptyset ∅Intersection A intersection BA∩BUni
FunctionsOperation Command DisplayExponential func e^{a}eaNatural logarithm ln(a)ln aExponential function exp(a)exp aLogarithm log(a)loga Power
OperatorsAll operators can be used with the limit functions (“from” and “to”).Operation Command DisplayLimit lim{a}lim aSum sum{a}∑aProduct prod{a} ∏a
AttributesOperation Command DisplayAcute accent acute aaGrave accent grave aaReverse circumflex check aaBreve breve aaCircle circle a˚aVector a
Export - OpenOffice.org BasicSelect this option to include OOo Basic macros (scripts) when exporting to HTML format. You must activate this option bef
Operation Command DisplayMake color of following text cyan7color cyan qvqvMake color of following text yellowcolor yellow qvqvMake color of following
Operation Command DisplayDots at middle dotsaxis⋯Dots vertical dotsvert⋮Dots diagonal upward dotsup⋰Dots diagonal downward dotsdown⋱Chapter 16 Math O
BracketsOperation Command DisplayRound Brackets (a)aSquare Brackets [b][b]Double Square Brackets ldbracket c rdbracket〚c〛Single line lline a rline∣a
FormatsOperation Command DisplayLeft superscript a lsup{b}abCenter superscript a csup{b}abRight superscript a^{b}abLeft subscript a lsub{b}abCenter su
Characters – Greek%ALPHAA%BETAB%CHIX%DELTA%EPSILONE%ETAH%GAMMA%IOTAI%KAPPAK%LAMBDA%MUM%NUN%OMEGA%OMICRONO%PHI%PI%PSI%RHOP%SIGMA%THETA%UPSILON
Chapter 17 Customizing Writer
IntroductionThis chapter describes some common customizations that you may wish to do.You can customize menus, toolbars, and keyboard shortcuts in Ope
Figure 433. The Menus page of the Customize dialogCreating a new menuIn the Customize dialog, click New to display the dialog shown in Figure 434.1) T
Figure 434: Adding a new menuModifying existing menusTo modify an existing menu, select it in the Menu list and click the Menu button to drop down a l
Adding a command to a menuYou can add commands to the supplied menus and to menus you have created. On the Customize dialog, select the menu in the Me
Figure 36: OpenOffice.org Writer optionsGeneral optionsChoose OpenOffice.org Writer > General on the Options dialog box to display the page shown i
Customizing toolbarsYou can customize toolbars in several ways, including choosing which icons are visible and locking the position of a docked toolba
3) You can create a new toolbar by clicking on the New button, or customize existing toolbars by clicking on the Toolbar or Modify buttons, and add co
3) Back on the Customize dialog, you can use the up and down arrow buttons to arrange the commands in your preferred sequence.4) When you are done mak
Figure 438: Setting up OOo for sending faxesu) Select the fax driver from the Fax list and click OK.2) Click the arrow icon at the end of the Standard
Assigning shortcut keysIn addition to using the built-in keyboard shortcuts (listed in Appendix A), you can define your own. You can assign shortcuts
Example: Assigning styles to shortcut keysYou can configure shortcut keys to quickly assign styles in your document. Some shortcuts are predefined, su
4) In the Functions section at the bottom of the dialog, scroll down in the Category list to Styles. Click the + sign to expand the list of styles.5)
Figure 441: Find and choose the en-dash.Figure 442: Naming the new macro and storing it 6) Use Tools > Customize > Keyboard tab (Figure 443). In
Figure 443: Defining keyboard shortcuts for running macrosTipFor inserting en- and em-dashes, and other special characters, you may find extensions su
3) Next enter a name for the keyboard configuration file in the File name box, or select an existing file from the list. If you need to, browse to fin
Settings – Tab stopsThe Tab stops setting specifies the distance the cursor travels for each press of the Tab key. This setting is also used for the i
charge; others are available for a fee. Check the descriptions to see what licenses and fees apply to the ones that interest you.Installing extensions
Using extensionsThis section describes a few of the more important and popular extensions to Writer. All are available from the OOo extensions reposit
Each line of text appears in a separate text box. If part of the text is in a different font or font variation (for example, bold or italic), that par
Appendix A Keyboard Shortcuts
IntroductionYou can use OpenOffice.org (OOo) without requiring a pointing device, such as a mouse or trackball, by using its built-in keyboard shortcu
Function keys for WriterShortcut keys EffectF2Formula BarCtrl+F2Insert FieldsF3Complete AutoTextCtrl+F3Edit AutoTextF4Open Data Source ViewShift+F4Sel
Shortcut Keys EffectCtrl+FFind and Replace.Ctrl+Shift+PSuperscript.Ctrl+LAlign Left.Ctrl+RAlign Right.Ctrl+Shift+BSubscript.Ctrl+YRedo last action.Ctr
Shortcut Keys EffectShift+Arrow UpSelecting lines in an upwards direction.Arrow DownMove cursor down one line.Shift+Arrow DownSelecting lines in a dow
Shortcut keys for tables in WriterShortcut Keys EffectCtrl+AIf the active cell is empty Ctrl+A selects the whole table; otherwise it selects the conte
Shortcut Keys EffectAlt+DelProvides 3 seconds in Delete mode, during which time an Arrow key will delete a row or column, Ctrl+Arrow Key will merge th
Figure 39. Choosing Formatting Aids optionsNoteDirect cursor lets you enter text, images, tables, frames, and other objects in any blank area in your
Shortcut keys for moving and resizing frames, graphics and objectsShortcut Keys EffectEscCursor is inside a text frame and no text is selected: Escape
IndexA accepting or rejecting changes 104address book 343address data source 342align cells in table 327Aligning graphics 282alphabetic index a
toolbars 520cutting and copying text 69D dashes 76data source accessing existing 482accessing using a form 479definition 341registering 342da
document title 449entering 438fixed content 442, 452gray background on screen 438hidden text 458in headers and footers 449keyboard shortcuts 45
H headers and footers 142, 449Help 31, 35Help Agent 31, 36hidden paragraphs 454hidden section 135hidden sections 454hidden text 454, 458high c
anchoring pictures to page 435bibliography 425breaking links 431changing styles 426chapter reference in header 432combining several documents 41
numbering by chapter 151odd and even 155restarting 153restarting, problems 155page numbers 438page styles 112paragraph formatting 77spacing at
hidden 459hiding 135linking 133links, updating 141naming 133password-protecting 134saving 138selecting 139uses of 132write-protecting 134sec
deleting 389editing 388formating entries 380graphic in background 386hyperlinking entries 381including chapter numbers 381Index Link character s
Default fontsThe default fonts specified on the OpenOffice.org Writer – Basic Fonts (Western) page apply to both Writer documents and HTML (Web) docum
Print optionsOn the OpenOffice.org Writer – Print page (Figure 42), you can choose which items are printed with the document by default. These options
Default table optionsOn the OpenOffice.org Writer – Table page (Figure 43), you can specify the default table behavior.Figure 43. Choosing default Tab
changes are marked, and whether and how change bars are marked in the margins.Figure 44. Choosing options for tracking changesCompatibility optionsDo
Use printer metrics for document formattingIf this option is selected, the printer specified for the document determines how the document is formatted
Chapter 9 Working with Tables...297Introduction...
NoteYou may not always want captions for every table, for example, if you use tables for layout as well as for tables of data. You can always add capt
Mail Merge E-mail optionsYou can produce form letters using Writer and then use the mail merge function to personalize those letters and send them to
NoteMany of the options available under Options – OpenOffice.org Writer/Web are identical to the settings under Options – OpenOffice.org Writer but wi
If you want the language (dictionary) setting to apply to the current document only, instead of being the default for all new documents, select For th
Choose spelling optionsTo choose the options for checking spelling, click Language Settings > Writing Aids. In the Options section of the page (Fig
Controlling Writer’s AutoCorrect functionsSome people find some or all of the items in Writer’s AutoCorrect feature annoying because they change what
Chapter 3 Working with Text
IntroductionThis chapter covers the basics of working with text in Writer, the word-processing component of OpenOffice.org (OOo). It assumes that you
Now you can work with the selected text (copy it, delete it, change the style, or whatever).NoteMacintosh users: substitute the Command key when instr
Figure 54: Selecting a vertical block of textCutting, copying, and pasting textCutting and copying text in Writer is similar to cutting and copying te
Chapter 13 Working with Master Documents...412Why use a master document?...
The range of choices on the Paste Special menu varies depending upon the origin and formatting of the text (or other object) to be pasted. See Figure
NoteIn some machines the Control+Alt+arrow key combination is reserved for screen flipping. You have to deactivate or assign different key combination
2) To replace the text with different text, type the new text in the Replace with box.3) You can select various options, such as matching the case, ma
2) Type the search text, including the wildcards, in the Search for box and the replacement text (if any) in the Replace with box. Not all regular exp
Find and replace specific formattingA very powerful use of Find & Replace takes advantage of the format option. For example, you might want to rep
labeled Including Styles.) The Search for and Replace with boxes now contain a list of styles.2) Select the styles you want to search for and replace.
Inserting non-breaking spaces and hyphensNon-breaking spacesTo prevent two words from being separated at the end of a line, press Control+spacebar aft
WindowsHold down one of the Alt keys and type on the numeric keypad: 0150 for an en dash or 0151 for an em dash. The dash appears when you release the
1Open Styles and Formatting Window5Align Right10Numbering On/Off6Justified11Bullets On/Off2Apply Style7Line Spacing: 112Decrease Indent3Align Left8Lin
Figure 61: Options for the last line of a justified paragraphSetting tab stops and indentsThe default tab stops affect two things: tabs within paragra
Chapter 16 Math Objects...490What is Math?...
To set the measurement unit and the spacing of default tab stops, use Tools > Options > OpenOffice.org Writer > General. On this page, make a
To change the indentation of one or more selected paragraphs, use the Indents & Spacing page of the Paragraph dialog box. To reach this page, you
AutoformattingWriter can be set to automatically format parts of a document according to the choices made on the Options page of the AutoCorrect dialo
TipIf you notice unexpected formatting changes occurring in your document, this is the first place to look for the cause.To turn autoformatting on or
NoteIt is a matter of personal preference whether you type your information first, then apply Numbering/Bullets or apply these as you type.Using the B
TipWhen creating nested lists one option is to enter all the list paragraphs first and apply the levels afterwards.You can use keyboard shortcuts to m
Figure 69: Choosing a predefined outline-numbering styleFigure 70: Checking the outline numbering for level-1 list itemsFigure 71: Numbering style for
TipWith outline numbering you can define different bullet styles for the different levels of a bullet list. Use the Bullets tab of the Bullets and Num
Figure 73: Inserting a footnote directlyIf you use the Insert Footnote Directly or Insert Endnote Directly icon, the footnote or endnote automatically
To define the characteristics of the character styles Footnote anchor, Footnote characters, and so on, see Chapter 7 (Working with Styles).Checking sp
Chapter 1 Introducing Writer
• The Options dialog box of the Spelling tool has a number of different options such as whether to check uppercase words and words with numbers. Here
The following options are available:• For selection: select this option to apply a specified language to the selected text (the selection can comprise
Using the thesaurusThe thesaurus offers alternative words and phrases. Select the word or phrase you want to find alternatives for and select Tools &g
2) On the Paragraph Styles page of the Styles and Formatting window, right-click on Default and select Modify.3) On the Paragraph Style dialog box, se
Hyphenate without inquiry specifies that you will never be asked to manually hyphenate words that the hyphenation dictionary does not recognize. If th
Using word completionIf Word Completion is enabled, Writer tries to guess which word you are typing and offers to complete this word for you. To accep
NoteAutomatic word completion only occurs after you type a word for the second time in a document.Using AutoTextAutoText allows you to assign text, ta
Figure 83: Line numbering exampleYou can choose how many lines are numbered (for example, every line or every tenth line), the numbering type and whet
Click the small triangle to the right of the Undo icon to get a list of all the changes that can be undone (Figure 86). You can select multiple change
TipNot all changes are recorded. For example, changing a tab stop from align left to align right and changes in formulas (equations) or linked graphic
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